Washington State Crime Prevention Association

As of 09-22-04 we have 125 people registered for the conference. I have dealt with
several agencies that are always the last ones in and they are now working against
the hotel cutoff for conference room rates. NCPC is asking the hotel to extend the
room rates for our people. I advised Bryan that a good number of people wait until
the last minute until their agencies allow them to go.

Bryan asked me to estimate the number of people that I thought would be at the conference and I said between 200 to 225. I base this on the fact that only one
board member has registered and I have been told by several agencies that they
are sending from 1 to 7 people. I would like us to go back to our areas and see who
might be coming

Reception

I’m worried about the reception and would like to have someone in direct contact with Bryan on this. I understand that NCPC has to spend a certain amount of money on
food. I also know that they would like to have a certain amount of this covered by
outside sponsors. They would like this to have a Washington flavor to it.

Volunteers – Scholarship

It sounds like NCPC has already given up in the conference to the point of giving
only four tracks in the breakouts and two pdi’s. This helps us finding volunteers. WSCPA was given 10 scholarships and Gerald will talk about who we selected.
Gerald and I are contacting these people to make sure that they can help for all the breakouts on Wednesday and Thursday. I have the information the volunteers will
have to use and I will make copies of these and send them out to the volunteers.

Sponsors

WSCPA needs to find a couple of sponsors for this conference. I have a couple of
calls in to people to see if they can help. I haven’t heard back from them at this time.

40 Hour Basic Crime Prevention Class in Moses Lake
The class had 26 attendees and WSCPA received a check from Children’s Hospital
for $1,300. Jim was very happy with the turnout and we discussed opening this up
to businesses and

Jim has a tentative June, 2005, date for the next one in the Seattle area. Jim is working
with some of the Chamber of Commerce and hopes to make this a big show. Children’s has already volunteered to help with the food and other items.

WSCPA Board Openings

At the last WSCPA Board meeting, those present discussed the open board positions and I was asked to check with John Turner to see if he still wanted to be an At Large Member and I was going to find a person for Region 8. Bob McKellar was going to
find a person for Region 5 and we thought about asking Joie Worthen to be the last At-Large position I talked to Marion who wanted this to be an Executive Board
agenda Item.

I talked to John Turner and know that he would like to continue as an At Large Board Member and asks that we get him a calendar of meetings as soon as possible. I also
have a letter from Mike Blatman’s Sergeant saying that his department will support
Mike as the WSCPA Region 8 Director. The other positions will be discussed at
today’s meeting.

WSCPA Board Meetings

I was very upset at the turnout for the last meeting. I have talked to Cal Baker,
John Turner, Gerald Myklebust and Jim Turner on why they didn’t show up. We
will discuss several items today to guarantee quorums and to extend the cost of
the hotel room to the board members. We will also discuss cutting the number of meetings by using conference calls and to keep the board more informed.

I stress the importance of good board communication and to make sure that the
board uses the calendar especially when it comes time to send in your reports or
for Newsletter and Website updates. I can’t stress the importance of having a
continuing 2 year calendar.

2005 Budget

I will present a 2005 budget that has changed from the June meeting. I have increased
the numbers to be reflective of the changes that I feel that WSCPA will have to start going through. Some questions have to be answered like will WSCPA still provide
crime prevention materials and to what extent or do we have to rewrite our
mission statement.

WSCPA Website

The most important product we have at this time is the website. I have received more compliments, arguments and disagreements when it comes to the condition of the website. Since June the website has had to undergo a major change. Highspeed Communications still hosts the website and gives WSCPA free email services but
they had to change their Internet Servers that then knocked the website down.
WSCPA had to act fast so I contacted Marion that then gave me the go ahead to
get the site up and running up to and including spending $250 - $500. I found a Web technician at Blue Mountain Internet a Ruben Bybee that met with him. We came up
with a basic design change and sent it to Marion . I was told to start the update.

The initial first steps cost WSCPA $400. The change over started immediately. We
now have about 85% of the estimated 1,000 pages of the WSCPA Website changed
over. I will be asking WSCPA to okay a maintenance contract with Ruben Bybee.
This contract will allow us to have an interactive Calendar, and Newsletter hosted
by Blue Mountain Internet. Ruben will also be available on a maintenance basis.
The first payment will be $350 for the changes and then $100 a month for
maintenance. I will assure WSCPA that this will allow us to have one of the
best crime prevention websites possible. But remember that any website is
only as good as the membership that sends in information updates and calendar information.

Funding

WSCPA must reach out into our local, state, and federal avenues for grants and
supplies. WSCPA has 700 members and a potential to grow to 850 buy the end of
the year. I would like to suggest a support group of businesses, law enforcement
and state and federal agencies to support our crime prevention efforts. But we must
each look at ways to increase the flow of cash into WSCPA. Without looking ahead
we may not be here in the future.

The WSCPA Board has to locate, identify and contact new funding resources and
talk to possible sponsors for the organization. We are now in the position with the website to include sponsors in the website and on our newsletters. We will also
display banners with their names on at the Spring Conference and any shows that
we might participate in. At the same time standards must be identified as to who
is be used and for what reasons. Some of this is identified in the WSCPA By-Laws
and Articles of Incorporation.

I hope that we have a good and fruitful meeting. I look forward to helping in whatever way is needed.