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WSCPA Board Meeting
October 21 – 22, 2003
Best Western – Lincoln Inn Suites
Daryl took those present through the Agenda for
Tuesday and the review items for Wednesday and the handouts that included
the Consent Agenda.
Call to Order:
President Doug Reynolds opened the meeting at
1:05 PM
, Tuesday, October 21.
Those present were:
Kay McKellar, Bob McKellar, Gerald
W. Abernathy, Gerald Myklebust, Melissa Locke, Larry Nelson, Cal
Baker, Stella Kent, and Daryl Pearson and guest John Sekreta.
Excused: Marion Swendsen, Shelby Chissus, Randy Chapman, John Turner, Jim
Sawyer, and Steve Duehn.
Doug started the introductions and announced that he
passed the ASIS Certified Protection Professional Test. Everyone else
introduced themselves. John Sekreta from Medeco was introduced as a quest.
Doug welcomed everyone and thanked them for coming. Doug told everyone
that we would work quickly through the agenda and then see what was left
for Wednesday morning. A number of board members told the group that they
would have to go home after Tuesday’s meeting. Bob and Kay McKellar
would have to leave and not be back Wednesday and Cal Baker would go home
Tuesday but be back for Wednesday morning.
The Consent Agenda:
The Consent Agenda was next. The board took about 15 minutes to read
the consent agenda items. Daryl reminded the board that the reports for
the consent agenda needed to be at the office earlier in the month so they
can be mailed to the board members in time for the meeting.
The President’s Message:
Daryl apologized to Doug
and the board because he was unable to bring a copy of Doug’s Presidents
Message to the board meeting and that he would mail a copy of it to the
board members with the minutes from this meeting.
Minutes from June 24-25 Meeting:
The Board looked at the minutes from the last board meeting. Daryl
advised that the only change to the minutes was that Kay McKellar was at
the entire meeting. The board found no other changes to the minutes and
Kay made a motion to accept the minutes as presented and Gerald W.
Abernathy seconded the motion. The motion passed.( A copy of the last
minutes have been included in your board packets.)
United For A Stronger
America
Program:
The Board took a break from the agenda to hear John Sekreta’s report
on “United For a Stronger
America
..” (The report in it’s entirety is included in the handouts.) A
number of questions were raised about the program. John promised several
members of the board lock sets and McGruff – Medeco Display boards. It
was decided that Daryl would send John a letter on official WSCPA
letterhead asking for the lock kits and display boards and John would send
the kits directly to the board members. Another question centered on
program materials. John gave two handouts to each of the board members.
John told the board that Medeco would make whatever materials we needed
available to us.
John told those present that a major part of the “United for a Stronger
America Program” was building a good working relationship between the
Medeco locksmiths and WSCPA. John advised the board that Medeco would
send someone to the Spring Conference and that Medeco has a
technical services program that trains crime prevention professionals
throughout the country. Medeco
has given special classes for the
Virginia
,
Rhode Island
and Maryland Crime Prevention Associations. Daryl was asked to contact
Ericka in
Pasco
to see about including the Medeco training in the Pasco Conference.
Executive Director’s Report:
The Board addressed the Executive Director’s Report: Questions were
asked about the NEXTEL Phone Patrol and the National Crime Prevention
Conference. Daryl advised the board that NEXTEL was activating 100 flip
phones for the program and that we would be limited to 600 anytime minutes
and if someone looses a phone then WSCPA and the agency that lost the
phone would be billed $200 for the phones. Daryl had Kris Hedine review
the NEXTEL contract. Kris is working with Daryl to make sure that all the
paper work is in place to cover any costs that might be incurred by WSCPA.
Doug asked Daryl about the Pasco Conference. Doug wanted to know who the
contact person was for the conference. Daryl told the board that it was
Ericka Garza-Hoag and Chief Austin. Doug asked how often these people met.
I told the board that the committee is scheduled to meet once every month.
They were supposed to meet on October 29, but there was a special Domestic
Violence speaker talking in
Walla Walla
that is drawing a lot of the law enforcement officers from the Walla
Walla- Tri Cities area. The board just wanted to make sure the conference
was on track.
Several members from region 2 and 3 had asked some of the board members if
they could become involved in the conference. They also asked WSCPA to
place a Wish List of items on the WSCPA Web site. This Wish List would
give these people something to help us with. Doug told the board that he
would tell the WSCPA members at the next Region 2 and 3 meeting about the
list and the fact that a newsletter would be out soon.
Doug was supposed to ask this group if they knew of someone that might
like to become the WSCPA Newsletter editor. This person would have to work
with the WSCPA office in writing and placing the newsletter on the
Website. The next letter was going to be on the website by Oct 31st.
Doug asked Daryl if he could place a crime prevention tip of the month on
the newsletter? Daryl advised Doug to watch for it on the next newsletter.
One of the board members came up with the idea of having a feature article
on one of the departments in a region. Daryl asked Melissa to start this
in Region 1 but Stella
Kent
in Region 7 said she would like to start with a story on
Airway
Heights
. Daryl asked Stella to send this article to the office as soon as
possible.
Daryl advised the board that NCPC invited him to facilitate at the State
Leader’s Forum. He facilitated the session on “Federal Crime
Prevention Initiatives.” Daryl
told the board that
Marion
was invited because NCPC heard that she was upset in one of the board
meetings about how they seemed to use local crime prevention associations.
NCPC was hoping by asking
Marion
to the conference that this might start a closer working relationship
between WSCPA and NCPC.
Treasurer’s Report:
Kay didn’t have a written Treasurer’s Repot for the meeting. She
is working with the bookkeeper in updating the system. Kay is working with
Daryl in placing some of the monthly bills like the phone, copier payment,
copier maintenance bills on an automatic payment plan. Kay gave the board
a quick explanation of how the bills are paid for WSCPA. All bills are
sent to the WSCPA office. The bills are then coded into the system by
Daryl and sent on to Kay for payment. All training, memberships,
conferences and other income come into the office for coding and then sent
on to Kay for deposit. This system has been in place since WSCPA moved to
Walla Walla
in 1996. This allows two people to see all the bills and all the money
that goes into the WSCPA accounts. The bookkeepers have seen this system
and so far agree with it. Kay and Daryl are named on all accounts and each
have a WSCPA Debit Card. Kay keeps the check book but Daryl and the
president are signers. Right now any check over $250 has to have a second
signature. Sometimes this makes the bills late in getting back.
Kay asked permission of the board to place the monthly copier payment of
$500 on an automatic payment because of the $250 check limit. Bob McKellar
made a motion that Kay be allowed to put the
phone and copier bills on automatic payment. Gerald W. Abernathy seconded
the motion and the motion passed.
While on the topic of the phone bill, Daryl brought
up the added costs that WSCPA has incurred since we’ve placed two phone
voice boxes on the WSCPA 1-800 line. Our Qwest bill has tripled since we
made the changes. Gerald Myklebust asked Daryl why this was done. Daryl
and Kay told the board that this was done to give both the office and the
WSCPA Court Services program a means of separate communication.
Kay then brought up the fact that we haven’t
received any money from the Court Services Program in the past year and
asked Daryl if he had contacted
Shelby
for a report. Daryl told the board that
Shelby
was going to come to the meeting but was unable to come because of the
flooding in her area.
Shelby
works for the Red Cross and was needed at
work. Doug asked Daryl if
Shelby
still worked for the CWU PD and Daryl told the board that
Shelby
was still the Police Information officer for Central. Daryl told the board
that
Shelby
had a Court Services Class scheduled for either the month of November or
December.
Doug brought up a question to
the board. Are we providing all the services that WSCPA says we are
providing? Doug said that
WSCPA tells our membership that we are providing a number of different
services like the Court Services Program, crime prevention materials,
newsletter and others but then the membership has to wait and wonder on
what WSCPA is doing! Doug said he would contact
Shelby
and ask her for a report on the Court Services Program. Doug asked Daryl
to include a program update page or some information in the newsletter to
tell our members what services we do provide.
Kay advised the board that WSCPA has $19,383.48 in the checking account
and $17,054.67 in the two CD accounts. Kay advised that the first CD
account of $11,552.28 is due to mature next month and the second CD
account of $5,502.39 is due to roll over in 2004. Kay asked that we
address the two CD accounts in New Business later on in the meeting. Bob
McKellar made a motion that we accept the Treasurer’s Report as stated
and Gerald W. Abernathy seconded the motion and the motion passed.
WASPC Report:
Chief Austin was unable to be at the board meeting so the WASPC report was
included in the Executive Director’s Report.
Region
Director’s Reports:
Region 1, 3, 4, 7, and 8 Reports are included in the Board handouts.
Regions 2, 5, and 6 did not provide reports for this meeting.
Old Business:
Spring Conference in
Pasco
:
This report was included in the Executive
Director’s Report because of the absence of Ericka Garza-Hoag and Chief
Austin. There was a question on how a city sponsors a conference. Daryl
told the group that a police or sheriff’s agency writes a letter asking
to sponsor the conference to WSCPA. The Board talks about the request and
in the case of
Pasco
agreed. Daryl works with the committee in
Pasco
that includes the Region 8 Director – Steve Duehn, Daryl Pearson and
others.
Doug voiced a concern over the costs of the conference with WSCPA
providing three lunches and the hopes that a vendor display was going to
pay for a lunch. Doug wanted to make sure that we knew that the tables
would cost extra. Daryl told the board that he was a part of the hotel
negotiations. It took several meetings to get things worked out. WSCPA
signed a contract for
April 19-22, 2004
at the Pasco Red Lion. Doug asked Daryl what was planned to help the lunch
costs. Daryl told the board of several leads on conference sponsors and
hoped to have a small amount of money from them to help defray the food
and coffee break costs. :
40 Hour Basic CP Class – Burien
November 3-7. 2003
Daryl advised the group that 19 people have already registered for the
upcoming training. They have been billed the $50 fee for the class. A
discussion ensued on the importance of making sure WSCPA have more than 4
or 5 people in a 40 Hour Basic Class. WSCPA had 4 people at the last
class. Doug asked that WSCPA make sure that we have the money or a
department
PO
before we allow anyone in the class. Daryl advised that we have most of
the people’s
PO
’s. The board suggested a
policy of canceling future classes if we have less than 15 people in the
class. The board agreed unanimously to this policy effective with the next
Spokane Class.
Daryl advised the group that
Marion
needed a couple of speakers for two of the slots. Gerald Myklebust
volunteered for the Identity Theft Class and was advised to contact
Marion
.
40 Hour Basic CP Class –
Spokane
May 3-7, 2003
Stella
Kent
advised the board of the date for this class and that it would be at the
Spokane
Police
Academy
.
16 Hour
Volunteer CP Class:
The board discussed our Volunteer Crime Prevention Classes. Gerald
Abernathy and Cal Baker stated they were working on classes for their
regions. Doug asked every
Regional Director to schedule a Volunteer Training in their area. Those
present thought this would be a good idea and agreed that WSCPA should
charge for the class. The charge would cover the costs of food or meals.
The board discussed giving a Volunteer Membership with the registration.
Some board members thought it would be better for the volunteers to buy
their own membership for $10. Some board members thought that they could
get sponsors to pay the WSCPA
membership. It was finally left up to the Regional Director to find a
sponsor but to at least make sure that Volunteer membership forms are
given at the trainings. /
40 Hour CP for Hospitals:
Jim Sawyer was unable to attend this meeting so the information was
given to the board in the Executive Director’s Report. Jim asked
permission to work on another class in the
Moses
Lake
area. Jim was sending WSCPA a check for $2,200 dollars for the class at
Children’s Hospital. Jim also asked to work on a one day special
training for Hospitals and Schools. Jim told the board that he was looking
at a Health Watch program for hospitals and asked WSCPA to become involved
in this program. Gerald Myklebust made a motion to go ahead with Jim’s
requests for the training, the 40 Hour CP for Hospitals and to look into
the Health Watch. Gerald W. Abernathy seconded the motion in and the
motion passed.
Daryl brought up an official thank
you for Jim Sawyer and the staff at Children’s Hospital. These people
went out of their way with developing the class, finding speakers, working
on meals, and giving out the certificates. A conversation ensued talking
about letters of appreciation for WSCPA Board of Directors, Members and
Sponsors.
It was brought up that we should send out a letter to Jim Sawyer and
Children’s but also to the agencies of all the WSCPA Board members. This
letter was to thank our chiefs
and sheriffs for sharing the time of their employees for WSCPA Business.
Doug and Daryl will take care of the appropriate thank yous. Daryl
reminded the board members that WSCPA needs to assess the amount of
services our agencies give WSCPA every year. This information can be used
in applying for grants or in reports to WASPC or the state legislature.
Daryl was asked to put out a survey in the upcoming membership renewal
asking for this and other information needed for the website.
WSLEA
Conference:
Kay and Bob McKellar reported on the WSLEA and the WSRLEA conference
in
Wenatchee
. They made some good contacts and built some really good resources for
WSCPA.
WASPC
Conference:
Daryl told the board that the WASPC Conference was set for the week of
November 17-21, 2003
, at Chelan. Daryl will be representing WSCPA with a display booth and
will present at the small agency meeting and has been asked to present the
Terrorism Awareness Prevention Program to WASPC’s Police Training and
Standards Committee. WASPC has
agreed to help WSCPA with their membership drive and to address WSCPA as
the crime prevention entity in
Washington
State
.
Awards:
Daryl advised the board that the website has been re-worked for the
upcoming elections and awards.
Brion Schuman
Scholarship:
Daryl advised the board that the website has been updated for the upcoming
year.
Membership:
Daryl advised that WSCPA has over 500 members and membership renewals
were to go out
November 1, 2003
. Daryl told the board that 86 of 260 law enforcement agencies in
Washington
State
have a member in WSCPA. A membership drive with WASPC could raise our
membership over 600 or 700 members.
Several people wondered what
services WSCPA was giving our members. Daryl brought out several copies of
brochures that the new copier had made. Daryl told the board that he was
working on making these copies camera ready and this will be available on
a limited basis until the Pasco Conference where he would have the CD with
all the up-to-date pamphlets. Doug and Gerald Myklebust told those present
that the members from Region 2 and 3 thought that the CD idea wasn’t
worth doing. They felt like this was too much like research. Daryl advised
the board that this was the only way to get the materials out other than
the website. This is the only way WSCPA has at this time to provide
materials. Daryl reminded the board that we don’t have the money for
printed materials at this time. Maybe Brinks will help out after the first
of the year.
A couple of the board members asked Daryl why the
membership wasn’t just posted on the website? Daryl told the board of
members using the email list to send out other notifications that were not
sponsored by WSCPA. A number of members
complained to the office that we were selling our email list. The board
members present agreed that WSCPA needs to protect their membership list.
Doug told the board that he had reviewed the WSCPA By-laws and that we had
several standing committees. One of the committees is Membership which is
supposed to be headed by the Vice President.
Stella
Kent
asked if WSCPA ever held a fund raiser. She was asked to check on the idea
of holding a future fund raiser. Daryl was asked by the board to keep
looking into finding sponsors for our materials. Daryl was asked to send
out Web links for the newsletter when it is posted and to provide our
Regional Directors a hard copy in either word or PDF.
RAD
Training:
Kay wanted to know about the RAD program.
Shelby
was supposed to provide a report on this project. Kay told the board that
the RAD program had cost WSCPA a little over $1,200 and asked Daryl if he
knew who the students were in the class and who our WSCPA instructors
were? Daryl told the board that he didn’t have a class list.. Daryl told
the board that we needed up to date lists on all training given or
Sponsored by WSCPA. Daryl told the board that people send in for their
training records at least two or three times a month. Doug told the board
that he was going to contact
Shelby
about the Court Services Program and would ask her for a report on the RAD
Program.
New Business:
NCPC –
Washington DC
Daryl covered this in the Executive Director’s Report.
BC Crime Prevention Conference
Gerald W. Abernathy gave a report on the BC Crime Prevention
conference. BC’s crime prevention program is funded by their insurance
company. Gerald has asked for their funding information in the hope that
WSCPA might follow their lead. Gerald told the board that BC always
mentions the fact that they developed their Association after the model of
the Washington State Crime Prevention Association.
WSCPA CD Accounts:
It was decided that the CD accounts stay in the Credit Unit for now
while Gerald and Kay look into interest rates with the idea of getting
WSCPA the best possible rate. Kay reminded the board that the interest
income from the CD’s pays for the Brion Schuman Scholarship. Kay said
WSCPA had interest to post on the CD accounts and would do that as soon as
she could. Kay told the board that Gerald W. Abernathy and Alexandra
Kasuske helped in signing over the CD accounts so that Kay’s, Daryl’s
and Gerald’s signatures are on the accounts. There was a short
period of time that we weren’t able to access the money in the CD’s
because Kay wasn’t a signature on the account. Kay says that everything
is taken care of now.
Adjourned at
5:20 PM
Wednesday, October 22, 2003
The meeting was started at
08:24
with Doug Reynolds, Melissa Locke, Stella Kent, Cal Baker, Gerald
Myklebust, Gerald W. Abernathy, Larry Nelson,
and Daryl Pearson present.
WSCPA Training Certification:
Doug asked Daryl why this was on the agenda. Daryl told the board that
Crime Prevention Certification is a hot topic in the rest of the country.
Virginia
,
Florida
,
Texas
and several other states were animate about the need for crime prevention
certification. Doug hoped that NCPC would take the lead
in certifying crime prevention practitioners
and come up with a guideline. Daryl told the board that NCPC
doesn’t want to infringe on the states rights to set their own
standards.
There are some questions of liability when it comes to certification.
First, who pays for the additional training and certification costs. Some
agencies don’t have the money for Crime Prevention officers now and the
added costs might keep these agencies from adding crime prevention
officers. Secondly, is there a need for certification or just a set of
standards. At one time WSCPA
had a standard in that a person needed to attend both a 40 Hour Basic and
a 40 Hour Advanced Crime Prevention Training to be a Crime Prevention
Specialist in
Washington
State
. One of the board members asked about the ISCPP model and if we could use
that.
It was decided that Daryl
would send away for several of the state crime prevention certification
programs and also the WSCJTC Instructor Certification Program and pass
this on to a committee that Doug will form from Region 2 and 3. Daryl will
contact
Virginia
,
Florida
and
Texas
for their programs and send this information on to the committee.
The group then spent the rest of their time reviewing
the WSCPA 2003 Goals from the June 24-25th, board meeting.
This meeting adjourned at
10:43 AM
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