WSCPA - BM102103

NCPC – Conference:
Daryl asked everyone to look at the NCPC Conference handout in the Executive Board Binder. There are 130 people registered for the conference.
I have talked to a number of other agencies that haven’t registered for the conference. I believe we will see between 200 to 225 registrants.

NCPC has reduced the number of Personal Development Institutes from the original 5 to 2 . They are Crime Prevention Through Environmental Design
and Crisis Community and Safe Children. Tuesday will have a State Leader’s Forum. NCPC sent a list of classroom presentations for us to use in
planning the conference volunteers. Senator Murray’s office called to advise
us that Senator Murray will not be available. We will have the CEO of
NCPC there along with Domingo Herraiz the Director of the Department
of Justice Administration as keynote speakers.

Gerald Abernathy and Daryl have been working on the Conference
Volunteers. WSCPA Board members will be asked to sit in the VIP room
to make sure the keynote speakers have everything they need. Several
agencies have agreed to volunteer for the conference. We have 10
scholarships for this purpose and will be calling the first ten people on
the list to make sure they can help. The scholarships will be given to
WSCPA members.

Daryl asked Marion to appoint someone to be in charge of the WSCPA reception from 5:30 to 7:00 PM on Wednesday, October 20. We need someone from WSCPA to work with NCPC and make sure there is a Washington State flavor to the reception. Marion asked Kay to be the
hostess and to organize the reception. Marion would like to have
WSCPA to pickup the registration costs of any board members whose
agency could not send them to the conference. The WSCPA Board
members attending the conference will be asked to wear their dark
coats and light pants identifying them as WSCPA Board Members.

A motion was made by Gerald Abernathy that WSCPA pay the
conference registration fees for up to 5 board members whose agencies
would not be able to send them. The motion was seconded by Bob
McKellar. A discussion ensued making sure that WSCPA buy the
registrations at the $180 reduced rate. The question was called and the
motion passed. Daryl was asked to contact all the board members to
make sure that WSCPA gets the proper rate.

A motion was made that WSCPA give out the 10 NCPC scholarships
to current WSCPA members if they agree to work at the conference.
Doug Reynolds seconded the motion and the motion passed.

NCPC asked WSCPA to have as many agencies as possible bring their McGruff costumes. Daryl could bring their McGruff robot and will contact
Gary Felt to see if they could bring the one from the Bellevue Police
Department. This will be a lead up to McGruff’s 25 Birthday.
Doug asked about the Audio Visual equipment for the conference. Daryl
told Doug that RCI was going to bring all the equipment and will be in
charge of the equipment for the conference. This alleviates the King
County Police from having to find six complete sets of AV equipment.

NCPC Sponsors:
NCPC has asked WSCPA for help in finding additional sponsors for the conference. NCPC has committed a large amount of money for food.
They estimate coffee breaks at $2-3,000 and meals at $10,000. The
board agreed to try and find additional sponsors for the conference.
The board discussed finding something to bring to the WSCPA reception.

2005 Spring Conference in Sea Tac:

Marion asked everyone to look at the 2005 Hotel contract in the manual.
Gerald arrived late and gave a conference review. Tonya Seaberry is
helping Gerald Myklebust with the 2005 WSCPA Conference. The
conference is schedule at the Sea Tac Mariott Hotel.

Gerald has set the tentative date as March 29 – 31, 2005 . Gerald wanted
this time to promote family participation in the conference. The board
discussed the Hotel Conference at great length. Several people felt that
the Hotel was expensive and that the third week was originally scheduled
for the third full week of April due to the WASPC and Traffic Safety Conferences. The board discussed the hotel room guarantee, meal
expenses, audio visual equipment, display tables, and speaker availability.

The board asked Gerald to look at other options. Gerald was advised to
send the new information to the complete board by mail and we would
discuss this at the October board meeting in Seattle .

The board discussed the length of the conferences and the possibility of using regional one day sessions to supplement the conferences. It was decided to check into the concept of regional training.

The board discussed the length of the conference and options to lower the conference costs and thus reducing the conference registration fee. We also talked about our topics and what we can do to enhance participation.

The board directed Gerald Myklebust to go back and check out new
locations and to come back with a master plan by the end of October.

2006 Spring Conference:
The conference is scheduled for April 17-20, 2006 at the Red Lion in Wenatchee . The WSCPA Board meeting will be on the 17^th starting at
11:00 . The rates are $55 for 1 person, $75 for 2, $85 for 3 people, and
$95 for four people. Meals will be on the per diem rate schedule. They are planning special events like karaoke and an awards luncheon or dinner.

The group talked about tentative speakers for the conference and directed
Kay and Bob to continue their work on this conference. Kay told the
board that the hotel will give us one comp room for every 30 rooms we
rent. There is an opportunity for two to three complimentary rooms for
us to use.

40 Hour Basic in Burien:
The date for this class is November 1-5 at the WSCJTC. Bob handed
out a tentative 40 Hour Basic Class schedule. There are several time slots
that need to be filled. Bob plans to be at the class all week. Bob will contact
the list of speakers that were given to him and wait for names and phone numbers from the office.

Shoreline 3 Day CPTED Class:
Doug stated the class starts next Monday, September 27^th, and runs
through Wednesday, September 29th. There are tentatively 22 people registered. The fees for the class are $75. Doug does not know of any
costs coming out of the registration fees and WSCPA should receive
around $1,500 to $2,000. Marion commended Doug for his hard work
and thanked him for doing this for WSCPA.

40 Hour Basic CP for Hospitals
Jim Sawyer held a class with 26 participants in Moses Lake . Children’s Hospital sponsored all costs and meals for the class. Jim and Children’s
Hospital sent WSCPA a check for $1,300. Jim is already working on the
next class where he hopes to include businesses and different institutions.
This class is scheduled for June in the Seattle area and will again be
sponsored by Children’s Hospital.

A motion was made by Kay McKellar and seconded by Gerald Abernathy
to have Jim Sawyer present a Business and a Hospital 40 Hour Basic Crime Prevention Class in the Seattle area in 2005 and the motion passed. A
second motion by Gerald Abernathy was made to include Schools and
other institutions in this 40 Hour Crime Prevention Class. The motion
was seconded by Gerald Myklebust and the motion passed. The board
noted the hard work that Jim has put into the program and greatly
appreciates Childrens Hospital ’s sponsorship o f this program.

WSCPA Board Positions:
Region 5 Director Update:

Bob McKellar is looking for a replacement for Region 5. Bob hopes to have someone to present at the next WSCPA Board Meeting.

Region 8 Director Update:

Daryl asked everyone to look at the letter from the Kennewick Police Department addressing Michael Blatman’s support for the Region 8
position. The letter was signed by Mike’s sergeant and a question was
asked if Mike had the support of his Chief. Daryl advised the group that
Mike does have the support of his chief. The Kennewick Chief is very pro
crime prevention.

A discussion ensued about Mike’s coming on the board. Daryl recommended that the WSCPA Board bring Mike on as the WSCPA Region 5 Director.
Mike would be on the board until the next region 8 election in 2006. Gerald Abernathy made a motion that Mike Blatman be appointed to the empty
Region 8 Director Position and seconded by Gerald Myklebust and the
motion passed. Daryl was asked to notify Mike Blatman.

WSCPA Budget:

Kay handed everyone a packet containing the expenses, deposits and
account codes we are using since July 1^st. We discussed the Pasco
Conference and Kay took us through the cost analysis for the Pasco Conference. We showed a total profit of $2,900 for the Pasco
Conference.

Kay took the group through the rest of the expenses and deposits. The
account analysis shows us exactly what we have spent since July 1^st, 2004 .
Our current expense account has a balance as 9-22-04 of $22, 615.08.
We have two CD’s totaling $17, 315.78. A discussion ensued on the CD accounts. Kay was asked by the board to check into renewing our CD accounts. Kay was also asked to see if the CD’s might be better off in a
bank with easier access. Kay will check into this and report at the next
board meeting.

Kay advised the board that Stan Belitz from Mastercard made a recommendation that WSCPA carry a smaller amount of money in their
expense account and then carry the balance in a money market account.
The group discussed this plan and asked Kay to proceed in placing $5,000
in our expense account and place the rest in a money market account. \

A motion was made by Gerald Abernathy to start a money market account leaving about $5,000 in our expense account. A second was made by
Gerald Myklebust and the motion passed.

Gerald Abernathy then made a motion to accept the Treasurer’s Report as presented by Kay McKellar. Gerald Myklebust seconded the motion and
the motion passed.

A discussion ensued about WSCPA Board member name tags. Kay and
Bob had two tags made for the board. The name tags are available for the
board members. You need to contact Bob and Kay if you want to order
them.

2004 -2005 WSCPA Budget:

Daryl took everyone through the proposed budget handout. The total
amount for this budget of $51,010. The budget was presented as a
balanced budget with expenses and receipts matching at $51,010. The
budget covered all the expenses that the board had discussed during the
past year. It included $2,000 for the Website and $10,000 for new
materials supplies seed money in the hope that we find additional
sponsorship money to order enough materials for the year. The board
had passed an additional amount of money for the Homeland Security Conference to cover the Board Registration Scholarships. This will be
done and a new copy of the budget will be sent to the board.

A discussion ensued on the different parts of the budget. A question was
asked about the WSCPA Website. An emergency payment of $400 was
made to Ruben Bybee to get the Website back up on the internet. This was okayed by Marion Swendsen, President. The rest of the money in the
website budget is to keep working on the new website and to use Ruben
Bybee to maintain the website. A $350 expense will be given to Ruben to
place a newsletter and calendar template directly on the WSCPA Website.
The two templates will then cost $10 a piece to maintain on the website.
The other $1,200 will be paid monthly at $100 that includes the above
$20 a month. These figures total up to $2,000 a year. The board discussed
the proposal and suggested that we do the $100 maintenance plan for 6
months.

A motion was made by Gerald Abernathy to accept the budget as proposed
by Daryl. A second was made by Doug Reynolds and the motion passed.

A motion was made by Kay McKellar to pay the $350 to Ruben Bybee for
the website updates including the newsletter and Calendar template and
then to pay $100 a month to Ruben Bybee to maintain the website for 6
months. The motion was seconded by Doug Reynolds and the motion
passed.

President Marion Swendsen called the meeting to adjourn the meeting at
8:57 PM and to reconvene on Friday at 08:30 AM .

Call to order

The meeting was called back to order by President Marion Swendsen at
08:40 Friday, 09-24-04 at the Icicle Inn. Those present were Marion Swendsen, Doug Reynolds, Gerald Abernathy, Gerald Myklebust, Bob McKellar, and Daryl Pearson. Kay McKellar had to go to work.

At- Large Positions:

Daryl advised the board that John Turner and Jim Sawyer were contacted
and they would like to continue to work with WSCPA in the At-Large
Positions. John Turner is now working with Snohomish County Emergency Services under Roger Serra. John would like to be an active part of
WSCPA.

Jim Sawyer is a great asset to WSCPA and we hope his involvement will help WSCPA through a number of projects.

Chief Denis Austin would like to continue as the WASPC representative.

We have one open At-Large position at this time. The group discussed this position and the qualities that the above people bring to the table. The group discussed appointing Joie Worthen to the position but decided to keep it
open at this time to see if someone with the Attorney General’s Office, or
the Washington Insurance Council would come forward especially after the
fall election. The consensus of the group was the At Large position is a
position for someone from a large business or state or federal government.
The group decided to bring a list of names to the next board meeting
including Joie Worthen’s and to see who is best qualified for the position
and to act at that time. Every board member will be asked to search for someone to apply for the position with the hope to fill it in the October
board meeting.

WSCPA Board Meetings:

Marion Swendsen told the group that we would send in our reports to the
office according to the new calendar. These reports will be compiled as a consent agenda and sent out to everyone to review to cut down on our
meeting time. We will then be able to focus on the Agenda’s Action items consisting of committee reports, new and old business. This is crucial for
those meetings that we are planning as a conference call. We spend a lot of
our time talking instead of taking action at our board meetings.
2 Year Calendar:

Marion and Daryl worked on a 2 year calendar that will be posted on the website. The calendar will have all Regional Training, Conferences, Board meetings, and deadlines for the association. It is important to maintain a 2 year calendar for WSCPA and for your own departments. This allows us to recruit new board members and to have people ready for our conferences.

By-Laws Update:

Bob McKellar gave everyone present a binder with our current Bylaws. Bob took the time to write out the Bylaws and to go through suggesting changes where he thought changers were needed. The changes were written in a
different color of ink. This allows every board member to comment on the changes and for Bob to compile a new By-Laws Proposal and to bring it
to the next board meeting. Bob advised everyone to tear these apart and to make any changes in grammar and structure. Marion and Daryl thanked
Bob for a job well done. Bob restated that it is up to the rest of us to help
with changes.

WSCPA Web Site:

Daryl told the group that through several changes are being made to the
website. The WSCPA manuals will be placed on the website in the next
two weeks. We will place the list serve back on the Member’s Only
Website. The programs page will be expanded and changed from the
current one.

Daryl took the group through the website marketing plan. The website will
have the ability for a separate Sponsorship Page and a sponsorship page
in the newsletter. This allows WSCPA to find sponsors and to give them
some bang for their dollar. We hope to have these pages up and running
by the end of the week as soon as I go home and talk to Ruben Bybee.

In doing a Calendar, Newsletter or Website in general one of the most
important things is to have input from all over the state. The two year
calendar proposes that one region will have the front page of the website
to promote their region for six weeks and then it will go to the next region
and on down until we start over. Articles will have to come in from every
board member for the newsletter. We will have a list serve on the
newsletter that will allow you to subscribe to it. I will talk to Marion as to whether the newsletter is open to everyone or just members only. The
key is having people coming forward with articles and stories or training
tips.

We also need to know when Regional training and meetings are going to
happen. Daryl asked everyone to be ready to receive their copy of the
calendar and to meet the deadlines.

Sponsorship and Crime Prevention Materials:
Marion led the group through a discussion on crime prevention sponsors
and crime prevention materials. WSCPA would need an average of
40,000 Do It Yourself Crime Prevention Books, 25,000 Operation ID
Stickers, 20,000 Business Watch brochures and so on to provide the
necessary materials our agencies are asking for. Daryl estimates the cost
to be around $75,000 - $90,000 a year to produce these items.
WSCPA has placed $10,000 dollars in the budget to act as seed money
in the hopes we find sponsors to help us.

Everyone in the group had suggestions on sponsors. Gerald Abernathy
would like to see the insurance industry take a bigger part in prevention.
Gerald Myklebust was at a business roundtable and talked to a number of insurance agents that seemed interested in helping. Daryl reminded the
group about an insurance policy round up program that might work. The
group discussed the $500,000 that WASPC receives for their Dare
Program with the hopes of securing some funding from them.

Everyone agreed that WSCPA needed to do a better job finding sponsors
and hopes that some of the steps we have put into place will give us a bigger return on our investment. Those being seed money, the website, and the newsletter.

We talked about the money that was being given to the I-5 Emergency
Services Agencies. They have money for training, conferences and
materials. We also talked about partnering with the Department of Justice Administration on a direct grant for WSCPA.

The meeting was adjourned at 10:36 AM with the next WSCPA Board
meeting be held in October at Sea Tac PD.