WSCPA - BM062503

Call to Order:
The meeting was called to order by Executive Director, Daryl Pearson, at 1:12PM . Present were Jon Skiffington Gerald Abernathy, Marion Swendsen, Bob McKellar, Cal Baker, Steve Duehn, Jim Sawyer, Kay McKellar, Chief Denis Austin, Daryl Pearson, and new board members Melissa Locke, Larry Nelson, and Randy Chapman. John Turner arrived after the meeting started.

Welcome:
Daryl welcomed everyone to the board meeting as Shelby and Doug were unavailable for this meeting. Daryl welcomed the new board members and gave everyone present a WSCPA Board Workbook. Daryl advised the board that we would be working out of this book during the board meeting. The board was given 15 minutes to read the consent agenda items then a question and answer period would follow.

Consent Agenda:
President’s Message – Shelby Chissus:
A President’s Message was handed out to each of the board members. A number of questions came up reference the report. The board asked Daryl to check into the Hotel situation with the WSCPA credit card. The board liked staying at the Comfort Inn in Ellensburg for the reason that if we move to a hotel that is closer to some agencies then other agencies would require their people to go back and
forth instead of staying at the hotel.

Minutes – Daryl Pearson
Daryl sent a copy of the minutes of the last meeting to all the board members and a copy was included in the WSCPA Workbook. Daryl asked if there were any questions on the minutes and there were none. Marion motioned to accept the minutes and Jon seconded. The minutes were accepted as presented.

Treasurer’s Report – Kay McKellar
Kay presented a written Treasurer’s Report to the board. Kay sent a current copy of the report around the table and gave Daryl a copy for our records. The checking account held $24,077.51 on June 23, 2003 . The CD account held just over $15,500 with additional interest to be posted to the account. Kay expressed concern that Alexandra was still the only Board member on the CD account. The board recommended that we place Gerald Abernathy Kay McKellar and
Daryl Pearson as the new signatures on the CD account as soon as possible. .

Kay told those present that our bookkeeper had reviewed the books and was in the process of making some recommendations to make our accounting procedures easier. Right now all bills and cash are sent to the WSCPA Office where Daryl reviews them and places the proper codes on the bills and sends them on to Kay. This process has been in place since the office moved to Walla Walla . Marion Swendsen moved to accept the Treasurer’s Report as presented Gerald Abernathy seconded, and the motion passed.

Executive Director’s Report – Daryl Pearson
Daryl advised the Board that WSCPA has 458 members at this time and we have heard from Pierce County, King County, Washington State Training Commission, Washington State AG’s Office and Boeing Security about joining WSCPA. This could add another 100 Members to WSCPA.

Daryl reported that NEXTEL< is ready to revamp the program with a 100 new phones. The transition should take about 2 months and completed by the end of August. See Report.

Daryl gave each member of the board a CD that contains a working copy of the WSCPA Website. This CD contains a list of board members, our mission statement down to our camera ready crime prevention materials. Daryl states this would be ready for the general membership at the Pasco Conference.

WASPC Report – Chief Denis Austin
Chief Denis Austin gave the Washington Association of Sheriff’s and Police Chiefs report. Chief Austin attended the last WASPC meeting. The crime prevention committee met with only four members present. It was decided that the committee would be disbanded and that Chief Austin would be asked to stay on as the liaison from the Washington Association of Sheriff’s and Police Chiefs to the Washington State Crime Prevention Association. Chief Austin told the board that WASPC would like to address a number of things with WSCPA.

Those include:
1. Establishing WSCPA as the crime prevention experts in Washington State .

2. Working with the chiefs and sheriffs to expand WSCPA membership.

3. Working to expand WSCPA services and training to law enforcement agencies in
Washington State

Chief Austin told the board that WASPC may have some crime prevention grant money available and the board asked Daryl to check to see if there was money available for [printing and other materials.

Regional Director’s Reports:
Region 1- John Skiffington and Melissa Locke:
Report given in the board workbook

Region 2 Gerald Myklebust:
No report given.

Region 3 – Gerald Abernathy:
No repot given.

Region4 – Marion Swendsen and Larry Nelson:
Report given in the board workbook.

Region 5 – Bob McKellar:
Report given in the board Workbook

Region 6 - Cal Baker:
Given in the board workbook.

Region 7 – Stella Kent :
Report given in the board workbook

Region 8 – Steve Duehn:
No report given.

Old Business:
Training:
Spring Conference:
Daryl reported that WSCPA hadn’t received payment from four conference attendees. Daryl was asked to re-bill those people and to see if we could pickup the conference fees.

40 Hour Basic CP Classes – Daryl Pearson
Daryl reported that the May class only had 5 participants and only one of those paid the $50 registration fee. Sandy had 19 people pre-register but only the five showed up. Daryl asked the board’s permission not to bill the WSCJTC for the costs of this class. Daryl felt the money could be better spent on the upcoming class November 3-7, 2003 at the WSCJTC. A discussion ensued making sure that registrants paid the $50 fee and that this was non-returnable.

40 Hour Crime Prevention Class for Hospital– Jim Sawyer
Jim has been working on a Crime Prevention Class for hospital security for the past year. Children’s Hospital is ready to sponsor the class. They will invite the Seattle area hospitals. Jim is setting up the class, speakers, sending out the invitations and taking care of the registrations. The class is scheduled for October 5-10, at Children’s Hospital.

16 Hour Volunteer CP Classes – Gerald Abernathy
Gerald told the group that Lacey Police Department would like to host this year’s Westside 16 Hour Volunteer Crime Prevention Class. They charged attendees $25.00 that covered breaks and speaker’s costs. The board thanked Gerald for his work on this class and then talked about having another class in the Moses Lake or Yakima area.

RAD Update- Shelby Chissus
Given as part of the President’s Message. The Board had several concerns dealing with the RAD training. Several members wanted to know how many people were benefiting from the training and exactly who the new instructors were and how top schedule a future training. Several members of the board asked if we have the equipment for another class. No one knows the exact answer so the board asked Daryl to check with Shelby and report back at the next meeting.

Elections – Chuck Fulton
President – Doug Reynolds, Sea Tac PD
President Elect - Marion Swendsen, Vancouver PD
Vice President – Randy Chapman, Wenatchee PD
Treasurer – Kay McKellar, Chelan County SO
Region 1 – Melissa Locke, Bellingham PD
Region 3 – Gerald Abernathy, Lacey PD
Region 5 - Nelson, Lewis County SO
Region 7 – Stella Kent, Gonzaga University PD

Court Services Program – Shelby Chissus
Shelby reports that a class is scheduled for Puyallup in August. There was some discussion amongst the board to take a look at this program at the next board meeting. Our telephone costs have tripled in the past year with very little to no income from this program. Daryl was asked to work with Shelby for a complete program update at the October meeting.

Crime Prevention Materials – Daryl Pearson
Daryl gave all the board members a WSCPA CD containing the WSCPA Website. Daryl’s information systems people are helping him prepare a CD that contains a working copy of the website and our camera ready crime prevention materials. Daryl hopes to have another version of the CD for the Executive Board Meeting this September with the Pasco Conference as a target date for the completed disk.

WSCPA Travel Policy – Daryl Pearson – Gerald Abernathy
A copy of the policy (adopted from the state policy) was included in the board workbooks. The Board decided that mileage should only be paid to those people who were not supported with an
agency vehicle and only on business hat couldn’t have been handled any other way. All requests for mileage will be sent in for Daryl or Kay to review and authorize payment. The board agreed to pay only .20 a mile. The board also set meals at Breakfast at $8, Lunch at $10, and Dinner at $18. WSCPA Travel from this point would meet that policy. The motion was made by Kay McKellar and seconded by Marion Swendsen. The motion was voted on and passed.

United for a Stronger America – NCPC – Daryl Pearson
Daryl reported that Walla Walla held a United for a Stronger America Business Watch Program in three parts with 150 people attending. NCPC has asked Daryl if any of the other agencies have held their meetings. WSCPA committed to four regional meetings when we met with Jim Copple. Copple is now working with the Methamphetamine Coalition and has left NCPC> A discussion developed where a number of the board members were unhappy with the information that was provided to us by NCPC and Medeco. During the kick off event in Seattle , NCPC and Medeco promised that locksmiths statewide would be notified
of the program and that hey would help us. Marion Swendsen asked the Medeco person about the program and he didn’t know anything about it. Cal baker said that he had a hard time locating a Medeco person for the Moses Lake Business Watch Program.

Daryl was asked to contact NCPC about the shortage of materials and the reason why Medecoand Chamber of Commerce people had very little to no information. The board would like to proceed with the program but would like to have more instructions on the program or even the instructor’s guide or kit including Power Point presentations. Daryl was asked to get back to the board as soon as possible with what he found out.

New Business:
WSLEA & WSRLEA Conference in Wenatchee – Kay McKellar:
Kay asked the board to okay sending Daryl to the Washington State Law Enforcement Association and Reserve Law Enforcement Association meeting in September. Kay reminded the board that we were sending Daryl to the WASPC meeting upon their request and thought that this would be another one to get our name out to. A discussion ensued where Randy Chapman reminded everyone that there were two different law enforcement associations which do a lot of the same things and suggested the safe political
thing to do was to make sure Daryl was sent to both of them. Kay made the motion to send Daryl or his representative to the two officer’s association s and any other pertinent law enforcement meeting as needed. Bob McKellar seconded and the motion passed. Daryl advised the board that they would be working on the budget in the next few minutes and that travel money was included in this budget.

Office Equipment – Daryl Pearson
Daryl told the board that the office copier was on it's last legs. The past six years it has printed close to 400,000 sheets of paper. To give you an idea WSCPA had to pay a printer $700 for conference printing because the copier broke down a week before the conference. The copier broke down one other time this year before our Fall 40 HourBasic Academy and we had to send out the manual printing for an additional cost of $3,000. Daryl asked the board for permission to look into a new copier.

Gerald Abernathy then asked the board why we weren’t giving Daryl the authority to check on replacing the copier. The board discussed this and Kay McKellar made a motion for Daryl to replace the copier before it breaks down for good. Gerald seconded and the motion passed.

WSCPA Budget for 2003-2004 – Kay McKellar – Daryl Pearson
Kay and Daryl had worked on a proposed 2003-2004 WSCPA Budget. A copy of the budget was included in the board workbook. Daryl took everyone through the budget process. The board added $500 for miscellaneous items, $1,999 to cover Executive Director’s Travel, $200 for board uniformed name tags and $5,500 for the new copier. (This figure was based on what WSCPA paid on copier rental, printing costs, maintenance, and additional printer cartridges).

The WSCPA 2003-2004 Budget calls for Revenues of $36,250 and Expenditures
of $35,860. Jon Skiffington made a motion to pass the budget as presented with
all changes and Gerald Abernathy seconded, and the motion passed.

The meeting was adjourned at 4:35 PM .
Wednesday, June 25, 2003

08:30 Work Session - WSCPA Goals/Policies and Procedures .

Meeting was adjourned at 11:40 AM .

These minutes are presented by:
Daryl Pearson – Executive Director of WSCPA