WSCPA Board Meeting

Those present included Marion Swendsen, Bob McKellar, Kay McKellar, Doug Reynolds, Gerald W. Abernathy, Greg Snyder, Maria Stidham, Daryl Pearson, and guests Jill Boudreau, Cindy Turpen, and Tonya Seaberry.

WSCPA Board members that were excused include Melissa Locke, Steve Paxton, Jim Sawyer, Denis Austin, and John Turner.

Consent Agenda:

President’s Message – Marion Swendsen

Marion welcomed everyone to Leavenworth for the Board meeting and especially the new members Cindy Turpen, Tonya Seaberry and Jill Boudreau and decided to leave the President’s Message until Wednesday morning.

Minutes April 18, 2005 Board meeting in Federal Way.

Daryl presented the minutes to the Board and in review Gerald W. Abernathy found that the minutes stated there was no Region 3 Report. Gerald told the group that he had sent it in to the office. A motion was then made by Gerald W. Abernathy to accept the minutes from the April 18^th meeting with the corrections. Larry Nelson seconded the motion and the motion passed.

Executive Director’s Report – Daryl Pearson

Daryl made sure that everyone had a copy of both the minutes and the Executive Director’s Report. Daryl included the Bank accounts from Banner Bank. The CD’s had $17,450. The Banner Bank Money Market Account had $11,995. The Banner Bank Checking Account had $6,856.40. Daryl told the Board that he had deposited another six hundred dollars in the checking account since this report.

Daryl told the Board that the Wenatchee Valley checking account was being used for all the bills up to July 1^st and then would be closed out and the rest of that money transferred to the Banner Bank Account.

Washington Association of Sheriffs and Police Chiefs

Daryl told the Board that WASPC was still going through a series of changes with WASPC’s new Executive Director. They are going through a complete review of their short and long term goals. Daryl told that Board that Denis Austin was helping us by working with WASPC to have them identify WSCPA as the crime prevention entity in Washington State. Daryl suggested that WSCPA’s new president Bob McKellar write a letter to the WASPC President to see if we could re-establish the WASPC Crime Prevention Committee. Daryl told the Board that Steve Rittereiser, Chuck Fulton, and Dennis Lepiane have all committed to a new WASPC Crime Prevention Committee.

Daryl told the Board about LEMAP and Washington State Emergency Services are partnering with WSCPA to do Critical Infrastructure Threat Assessments throughout Washington State. Homeland Security has contracted with several county Emergency Services Agencies to do these threat assessments. The first assessment was done Monday at the Boeing Future of Flight Center at Pain Field. It was stopped before the assessment was written. There are some feelings of unknown liability that the County Emergency Services Agencies are going to have to deal with. It was hoped these assessments might lead to Homeland Security money available to help WSCPA in our day to day operations. John Turner was supposed to be here today but was re-routed to the Snohomish County Executive.

Brion Schumann Scholarship

Marion asked Daryl about the Brion Schumann Scholarship Program. Daryl told the Board that we had 5 people apply for the scholarship and that we would have a winner by July 15^th.

McGruff 25^th Anniversary Celebration

The McGruff 25^th Anniversary Celebration will kick off on July 1^st starting at Children’s Hospital at 9:30 AM. We will visit three floors of the hospital with McGruff and then end with the Seattle-Texas Rangers game at Safeco Field that night. Jim Sawyer has a number of tickets available to people. Daryl told the Board that we have four proclamations at the office and is working with the State City Clerk’s Association to get more proclamations. Greg Snyder told the Board that Spokane will be holding several parades and events tied into the McGruff Anniversary. Larry Nelson stated that Lewis County is also doing a number of events tied to McGruff’s 25^th Anniversary.

Daryl told the Board that Banner Bank was giving WSCPA $500 to sponsor an awards program for the three agencies that do the best job in promoting McGruff the Crime Dog. These awards will be given at the Spring Conference. Marion told everyone to make sure they send in their events into the office for Daryl to forward on to NCPC.

Regional Director’s Reports:

Marion addressed the Board and restated the job description of the Regional Directors and the Vice President. The Regional Directors are responsible for the interaction between WSCPA and their members. They need to schedule training and make sure that all the agencies in their regions have members in WSCPA. The Vice President’s job is to interact with all the Regions and to make sure that they resource with all the members in their regions.

Region 1: Jill Boudreau

Jill was happy to be representing her region on the WSCPA Board. She wanted to start the process of getting to know the people in her region and at the same time was very interested in bringing different types of WSCPA training to her region. Jill is looking forward to being on the Board for the next two years.

Region 2 Steve Paxton

Steve was excused from the Board meeting and sent in a Region 2 Report to the office. Doug gave a report on the last Region 2 meeting. A person from Sonitrol came and explained their new technology. They also had a meeting in Everett on Stolen Vehicles. Doug said the classes were very good and told the Board about Bait Cars. Doug said some agencies were doing very well using bait cars to catch car thieves. Doug told the Board about the SLATT training that happened in Snohomish. This training was a Train the Trainer on Terrorism. Seattle will have a two day Critical Threat Assessment Training that is free to the attendees.

Tonya Seaberry told the Board about the Renton Fraud Fighter Kick Off event at the Renton Senior Center. It was very well attended and Doug Shadell did a very good job. Rob McKIenna the Washington State Attorney General was there along with other Federal and State Agencies. Daryl Pearson and Gerald W. Abernathy were there along with Tonya Seaberry to represent WSCPA.

Region 3 Gerald W. Abernathy

Gerald W. Abernathy reported that the Lacey Police Department is being remodeled at this time and they are in some turmoil. Gerald is working with Lakewood PD Crime Prevention and helping them become involved in crime prevention. They are planning several Fraud Fighter Programs in Lacey. Lakewood Police Department also sponsored a Crime Prevention Through Environmental Design Class that had 17 people attend. Doug talked about the innovative way the Lakewood Police Department uses their officers in handling calls for service.

Region 4 Larry Nelson

One of the main goals of the Lewis County Sheriffs Office is to establish new Block Watches. They have participated in a couple of parades and have included McGruff in a number of their efforts. They have been doing a lot of customer service types of events including the Rosey the Riveter Celebration. They have taken on the Sex Offender Notification Program for the Lewis County Sheriff’s Office. Larry is working with the new Olympia Police Department Crime Prevention Officer Amy Stule. Olympia PD has lost most of their crime prevention volunteers. Amy coordinates their volunteer program and will need our help rebuild their program. Larry said they just finished with their third Citizen’s Academy and their sheriff continues to be very supportive of the program.

Gerald Abernathy told Larry and the Board that the Lacey Police Department Volunteer Program had helped Olympia PD with several events while they are in transition.

Region 5 Kay McKellar

Kay told the Board that Region 5 is in a holding pattern. Kay is working with both Douglas and Chelan County volunteer programs. Kay is hoping to get more people involved and is hoping to have a McGruff night at one of their baseball games. Kay is trying to get everyone together and partner together. Bob stated he had done a Block Watch meeting at Valley High on Monday night and should receive 5 or 6 new Block Watch Captains.

Region 6 Cal Baker

Call Baker was not there to give a report. Marion Swendsen and several of the Board members asked Daryl the status of Cal Baker. Daryl was asked by President Swendsen to find out the status of Cal Baker as Region 6 Director. Daryl will go home through Moses Lake and check with Baker as to whether he can be our Region 6 Director.

Region 7 Greg Snyder

Greg told the Board that Spokane County is on a big push for Block Watches. They were to do 2000 this year and need 800 more to meet that goal. Spokane SCOPE is helping the Spokane County Crime Prevention Officers reach their goal. They are also working at including McGruff in their events and just participated in a parade with McGruff. Greg is going to give Daryl the pictures before going back to Spokane. Spokane County SO is still working with Spokane Cops on the Domestic Violence Consortium.

Region 8 Maria Stidham

Pasco Police Department just completed their Citizen’s Academy. They are working on a four day 4^th of July Celebration at the Pasco TRAC. Pasco PD is also working on their next Crime Fee Multi-Housing Program. Maria is working on scheduling a Region 8 meeting in Pasco and hopes to have one in September along with working on a 16 Hour Volunteer Crime Prevention Class with Daryl at Walla Walla PD.

Treasurer’s Report – Kay McKellar

Kay gave out a copy of her Treasurer’s Report. She stated one was a weekly evaluation of the Wenatchee Valley Checking Account. Kay explained how she enters the bills into the system. We will be closing out the account and Kay has already scheduled an appointment with our Bookkeeper to close out the books. Kay has also scheduled a meeting for doing our Tax Return. Daryl has a packet with the bills and deposits for the past month and these will be added to the account. We will start using the new account after July 1^st. The Cashmere Valley account has $7652.18 with total assets for WSCPA at this time of $44,035.40. Kay, Daryl and Cindy Turpen will be meeting on Wednesday to help with the transition of the Treasurer from Kay to Cindy. The Board then completed the paperwork for the new Banner Bank accounts. Kay also gave Daryl about four boxes of stuff from past treasurers to archive at Walla Walla. Gerald W. Abernathy made a motion to accept the Treasurer’s Report as stated, Larry Nelson seconded and the motion passed.

Kay told the Board that the WSCPA Spring Conference only made between $1,500 to $2,000. There are a number of registrations that need to be collected. The Board discussed the importance of making sure that we have signed contracts for future Spring Conferences.

Marion thanked Kay for the job Kay did as WSCPA Treasurer and the Board was very appreciative.

WSCPA 2005-2006 Budget – Daryl Pearson

Daryl asked the people to look at the four page proposed budget handout. Last year’s budget was $63,000 and this year’s proposed budget is suggested at $87,000.00. There are a couple of new categories in the budget including an income item for “Services and Training.” WSCPA has been called to provide materials and training to Grandview Police Department on a grant they received through the Educational Service District. The grant will include 1,000 books, pamphlets, and a 16 Hour Volunteer Training for their volunteer group.

The Board examined the proposed budget and suggested that we add $2,000 to the “Spring Conference Expenses.” The additional money will cover the additional speakers and events for our WSCPA 30^th Anniversary. The Board wants to make 2005-2006 a memorable year for it’s members.

This budget calls for WSCPA to concentrate on more training statewide. Including a number of CPTED training along with 16 Hour Volunteer Crime Prevention Classes. WSCPA is going to have to look to outside resources for money for our crime prevention materials that all of our members want us to provide for them. At each Board meeting we talk about the importance of giving our members crime prevention materials.

Daryl added a new “Materials” expenses area to the budget. This is an area where everyone is going to have to help by finding funding or advertising with other businesses. The Board discussed several items of the budget especially the “Materials” and the “Spring Conference.” They agreed to increase the budget on the conference. The Board discussed spending money on several pieces of audio visual equipment. The Board passed the “Equipment budget” as stated and asked Daryl to look immediately into updating the Treasurer’s Computer. A motion was made by Gerald W. Abernathy to accept the 2005-2006 Budget with the added changes of including $2,000 to the “Spring Conference.” The final budget amount was $89,000 with income to come in at $89,000. This motion was seconded by Larry Nelson and the motion passed.

Training:

2006 Spring Conference – Bob McKellar

Bob McKellar told the Board that we are planning several special events and presentations at the Wenatchee Conference. They are hoping to get Chuck Whitlock to discuss Senior Fraud and different types of Fraud, also to partner with a computer laboratory in Wenatchee to do a special Power Point Program for the conference. The Board discussed several ways to organize all the events including a special Pemco Locks Class. Bob McKellar was directed to work in all the details and bring it back to the September Executive Board Committee. Bob stressed that WSCPA should put on a very good conference and that we might have to spend more money than we take in on this conference. WSCPA will be making some changes in the Conference schedule. The Board meeting will be on the last day instead the first day. Bob is trying to bring a Graffiti Prevention Program to the Wenatchee Conference. Bob is trying to confirm the program at this time and hopes to have more information by September. Marion told Bob that she was very excited about the prospects of the next year’s conference. Kay brought up the idea of identifying and honoring the WSCPA Past President’s. The Board advised Bob to work with Daryl in locating the past presidents and see about asking them to come to the conference to be recognized.

The Board discussed developing a WSCPA 30^th Anniversary pin for the upcoming year. Kay and Bob will contact several places to see about a special pin for next year. They will talk to Barry Black to start the artwork and see what he can do for us. They will come back to the September meeting with a couple of pins. Gerald W. Abernathy reminded the Board that we were going to get a new pin about two years ago. The problem was a $3700 Homeland Security Conference cost that we did not expect. The Board told Kay and Bob to look at 250 to 500 pins for next year. Gerald W. Abernathy was asked by President Marion Swendsen to check with Barry Black on the progress of the pins.

Elections – Doug Reynolds

Doug explained to the Board several situations that came up while he was working on the Elections. Daryl told the Board that Region 3 race was won by Gerald W. Abernathy with 18 votes over Pete Ball’s 14 and Lisa Isaacs had 8 votes. The Vice President’s race came out with Sonya Seaberry winning the election with about 2/3’s of the vote. The winners of the election were: Marion Swendsen President, Vice President Tonya Seaberry, Treasurer Cindy Turpen, Region 1 Jill Boudreau, Region 3 was Gerald W. Abernathy, Region 5 Kay McKellar, and Region 7 was Greg Snyder. Marion Swendsen stated that WSCPA needs to start a leadership development program to develop people that might want to become Board members.

Old Business:

2005 By-Laws – Daryl Pearson

President Marion Swendsen thanked President Elect Bob McKellar for all his hard work on the rewriting of the By-Laws. Daryl told the Board that we were going to work the last changes to the By-Laws and this would give us the fourth full reading of the By-Law rewrite. We will then take the passed copy of the By-Laws to the WSCPA attorney. The attorney will then check these By-Laws with the intent of registering these By-Laws with the Secretary of State’s Office. The Board discussed several small mistakes and asked Daryl to seek specific help from our attorney on the Section dealing with Notice to our Membership. Gerald W. Abernathy made motion to pass the By-Laws with the noted changes and the motion was seconded by Larry Nelson. The motion passed and Daryl was directed to take these By-Laws to our attorney and to direct our attorney to file these By-Laws with the Secretary of State’s Office. Daryl will post the final changes to the Bylaws to the website. President Marion Swendsen thanked everyone for their work.

Adjourn

Tuesday’s Board meeting was adjourned at 5:15PM to restart at 8:30 AM on Wednesday, June 21, 2005.

Meeting resumes at 8:38 AM on Wednesday, June 22, 2005

New Business:

2006 Executive Director Renewal – Marion Swendsen

Marion Swendsen told the Board that according to the new By-Laws that the Executive Directors Position has to be renewed at the June Board Meeting. Larry Nelson made a motion that the WSCPA Board renew Daryl Pearson as Executive Director for 2005-2006. The motion was seconded by Gerald W. Abernathy and the motion passed.

2007 WSCPA Spring Conference in Longview – Cindy Turpen

Cindy is looking at placing the conference at the Longview Red Lion. She is looking at a 2 ½ day conference. She will make sure that all contracts will be signed and asked the Board members for help in setting up the conference and curriculum.

2008 WSCPA Spring Conference in Walla Walla – Daryl Pearson

The Board asked Daryl to check into the possibility of having the 2008 Conference in Walla Walla.

President’s Report – Marion Swendsen

Marion went thanked the Board for all their hard work this past year. Highlights of the year included 2- 40 Hour Basic Crime Prevention Classes, a Business 40 Hour Crime Prevention Class, the Federal Way Conference, and two 24 Hour CPTED Classes. The WSCPA Board rewrote the By-Laws in 2005. Marion ended her message by thanking the Regional Directors and directed them to continue their hard work. Marion ended by saying she looked forward to being the President again in 2007. The Board thanked Marion for her dedication and leadership.

At Large Positions – Daryl Pearson

Marion asked Daryl to lead the Board through the At Large Board Position renewals. Chief Denis Austin is Chief of the Pasco Police Department and member of the past WASPC crime prevention committee. Chief Austin sits on several WASPC Committees including certification.

Jim Sawyer is the Security and Transportation Director for Children’s Hospital. Jim has developed our 40 Hour Business Crime Prevention Program and is working with WSCPA on the McGruff 25^th Anniversary Celebration at Safeco Field.

John Turner works for the Snohomish County Emergency Services and is trying to partner WSCPA with State Emergency Services and Homeland Security. He hopes to include WSCPA in the Critical Infrastructure Threat Assessments and hopes this will lead to federal money for WSCPA.

Daryl made the recommendation that Denis Austin, Jim Sawyer and John Turner be renewed as WSCPA At Large Members for 2005-2006. A motion was made by Greg Snyder and seconded by Larry Nelson. The motion passed.

Installation of new WSCPA 2005-2006 Board Members – Marion Swendsen

Marion installed the following Board members for 2005-2006.
The following officers were installed :

President – Bob McKellar

President Elect – Marion Swendsen

Vice President – Tonya Seaberry

Treasurer – Cindy Turpen

Region 1 Director – Jill Boudreau

Region 3 Director – Gerald W. Abernathy

Region 5 Director – Kay McKellar

Region 7 Director – Greg Snyder

16 Hour Volunteer Training – Marion Swendsen

The Board discussed having several Volunteer Classes in the State. Walla Walla is going to have one in September. Spokane County SO is very interested in putting one together in September. Gerald W. Abernathy is looking for one in the latter part of September or October in the Lewis County or Lacey area. Daryl told the Board that Yakima has asked to check into a 16 Hour Volunteer Class. The Board discussed upcoming events listed in the WSCPA two year calendar. .

Daryl told the Board that we might be able to put together a Critical Threat Assessment Program and Team Training. This is something that Daryl will bring to the September Executive Board Meeting.

2005 Business 40 Hour Business Class – Jim Sawyer

Jim told the Board that we had 72 people register for the class and recommended that WSCPA do the class again this next year. Doug is hoping to give WSCPA a check for $2,500 to $3,000.

Jim asked the group if someone wanted tickets for the July 1^st Seattle Mariner Game. McGruff will be at the game and we will start the day at Seattle Children’s Hospital.

WSCPA – AARP Fraud Fighter’s Program – Doug Shadell

Doug Shadell discussed the Fraud Fighter Program with the WSCPA Board. Doug proposed that WSCPA partner with AARP for four regional Fraud Fighter Programs. Doug hopes to draw several thousand people at the four meetings. Doug would like to see 4 additional Fraud Fighter Classes with the $10,000 from AARP. WSCPA will help AARP with their four classes and will do four more on their own. WSCPA and AARP will also look at a Train the Trainer program for WSCPA members.

The meeting adjourned at 11:20 AM on Wednesday, June 22, 2005