Minutes
Ellensburg – Comfort Inn
Welcome and
Introductions:
The Board meeting was called to order by President Marion Swendsen at
1:03 PM
Present were Marion Swendsen, Bob McKellar, Kay McKellar,
Gerald Myklebust, Doug Reynolds, Melissa Locke, Steve Paxton, Gerald
Abernathy, Larry Nelson, Greg Snyder, Jim Sawyer, and Daryl Pearson.
Guests were Maria Stidham – Pasco PD, Tonya Seaberry of Desmoines PD,
and Robert Aycock of Banner Bank.
Excused were Chief Denis Austin and Cal Baker.
Consent Agenda:
Marion
asked the Board to look at their consent agenda containing the
Minutes from the last meeting, Executive Director’s Report, Treasurer’s
Report, Budget Report, Region Director’s Reports for 1, 2, 3, 7, 8,
WASPC Report, and Letter of Resignation from Region Eight Director
Michael Blatman. President Swendsen gave the Board 10 minutes to
review the Consent Agenda.
Daryl asked the Board to write down all the contact emails,
addresses and
phone numbers of every board member for use by the WSCPA office. Daryl advised
everyone that home numbers would only be used in emergency s
ituations.
Consent Agenda is designed to give all Board members ample time to read
and understand all the reports and to be prepared with their questions.
send in our reports for the next board meeting in April.
Bob McKellar moved that the Board accept the Consent Agenda
with
exception of the Treasurer’s Report as presented and Gerald Abernathy
seconded the motion and the motion passed.
Treasurer’s
Report:
The Treasurer's Report showed the checking account at $24,454.36 and
this report was cut off February 15, and showed $31,836.36. Kay told
the Board that she has developed a new report that gives us a better
understanding of our income and expenses. All
expenses are coded at the
office and then sent to Kay for posting. Kay told the board that all the Spring
Conference money deposited in 2005 was actually for the 2004 Spring Conference.
The Association taxes are filed for this year. Kay told the Board
that Twin City Credit Union in Lacey has our CD’s totaling $17, 420.82.
Gerald Abernathy moved to accept the Treasurer’s Report as presented
by Kay and the budget report as presented by Daryl. Bob McKellar seconded
the motion and the motion passed. Gerald Abernathy asked a question of
Kay to see if the bookkeeping system is working better now. Kay said that
hings were getting better and better. Daryl told the Board that Kay has taken
it upon herself to make sure that our Treasurer’s Report is top notch and she
has taken it upon herself to be prompt and the Board agreed.
Elections:
Doug Reynolds told the Board that Elections would be done by June 10th
and
the announcement by the end of the year Board Meeting. The office will post the
Elections application on the web site.
WSCPA Crime
Prevention Awards:
Gerald Myklebust asked the Board for any input on Awards and to send this
to him. Gerald asked for any changes in criteria and
being worked on at this time and that we have one award application already
in the office. Daryl will post notices on the statewide mailers and daily
bulletins.
Marion
asked Gerald to report on the awards. Gerald stated he was going
to check with several people on making the awards.
WASPC Report:
Chief Austin advised the Board that the ex-Bellingham Chief Don Pearce was
hired as the new WASPC Executive Director.
Special Presentation
by Robert Aycock – Banner Bank-Blue Mountain Mall Branch in
Robert advised the group that Banner Bank would give WSCPA a free
checking account, two no fee WSCPA debit cards, free online banking
that can be downloaded into our Quicken bookkeeping system. The
Treasurer and Executive Director can check the account on line. Banner
Bank has a three month money market account that gives 1.83% interest.
Excess funds could be placed here and withdrawn once a month without
penalty.
Banner Bank is throughout
have banks in most of the larger cities in
about the WSCPA CD’s and what the terms are at Banner Bank. Robert
showed the Board that the current rate is at 3% or twice the rate paid by
the Credit Union. Robert estimated that the current CD balance in Banner
Bank would earn just over $700 or double that at our current bank. Banner
Bank’s minimum amounts for CD deposit is $2,500.
Daryl told the Board that he had contacted Robert because
of the amount of money he puts in the mail. Daryl sent one envelope with a
$10,000 check from AARP. It was sent to Kay and Kay lives in a rural area. The
Federal Express tried to deliver the envelope. Federal Express has to contact
Kay and find a
time to deliver the envelope. Kay told the Board that she approached Daryl to
check on relocating the bank accounts so a change in Treasurer would not
interrupt our banking. Kay told the Board that the Treasurer had the right to
find the bank and she felt that finding a bank that was statewide would be a
big help. Bob McKellar made a motion that WSCPA start a checking account with
Banner Bank and that we transfer the rest of the WSCPA funds and
CD’s as soon as possible. Gerald Abernathy seconded the motion. Several
Board members asked Mr. Aycock questions about Banner Bank. It was
decided that WSCPA would actually be making money by taking the penalty
on moving our current CD’s from the credit union and moving them as
soon as possible to Banner Bank. The Board asked Gerald Abernathy to
contact the credit union to see what the penalty is and to start the process of
moving the money.
It was decided that WSCPA would write a $5,000 check to Mr.
Aycock and directed him to start the account. Mr. Aycock had all the signature
cards with
him. The Board decided to go ahead with the account move. The question
was called on Bob McKellar’s original motion. The motion is that WSCPA
start moving all funds to Banner Bank and that we start our new checking
account with $5,000. Daryl is to deposit all future funds in this account and
send Kay the deposit slips. Mr. Aycock will have employees at the bank
sign the deposit receipts. The question was called on the motion and the
motion passed.
2005 Spring Crime
Prevention Conference:
Tonya Seaberry gave the Board a report on the upcoming Spring Conference.
She handed out a conference packet. Tonya told the Board that the committee
is meeting once a month and is trying to make sure there is something to do
every night. They are busy organizing special events and transportation for the
conference attendees. The display area will be in the lobby and they hope to
have 10 – 12 vendors. They will be charged a small fee because the hotel is
not costing WSCPA anything. The money will be used to offset other costs.
They have at least three vendors confirmed.
The committee is working on confirming all of the rest of the speakers. Al
Lenhart President and CEO of NCPC agreed to come and speak at the conference.
There are currently 17 conference registrations and 2 vendors
that have sent in their paperwork. Tonya asked the Board for their input and
invited the Board to call her if they have any questions. Daryl asked Tonya
to have a cake for the Awards Luncheon to celebrate McGruff’s 25th
Anniversary. Tonya stated that we will have a number of rooms to use for
the conference. Tonya asked that each of the Board members bring something from
their regions that represent their areas. Tonya stated they would give
these items out during the conference. The conference will have volunteers
for each room to help the speakers and make sure that all the classes go off
without problems.
Marion
of Directors. Tonya wanted to make sure that we register for the conference.
Doug Reynolds told the Board that the committee was looking
into Safe
Streets Now. This program allows citizens in neighborhoods to sue to help
clean up theirneighborhoods. They are looking at bringing this to
will look into bringing the originator of the program in for a day long
certification program. Doug thought that WSCPA should spend the money to bring
in speakers for future conferences. Melissa Locke brought up a couple
of questions as to any liability that WSCPA might have in teaching Safe
Streets Now training to our constituents. Daryl was asked to check with our
attorney to see what liability we might assume in teaching Safe Streets Now.
24 Hour CPTED at
The class will be held at the Lakewood Police Department on April 11- 13.
The class size is set at 25 people for the room. There will be 15 from
Lakewood PD. Marion wanted to make sure that the brochure be sent out to
the membership.
May 2-6, 40
Hour Basic Crime Prevention Class:
Daryl reported that 18 people have signed up for the Basic Crime Prevention
Class that is being sponsored by the Kennewick Police Department May
2-6 at the Kennewick PD. Pasco PD has sent 5 people to the class. Mike
will be calling all the Board members to see if they can help in some way.
40 Hour Basic Crime
Prevention Business Class in
Melissa Locke asked to have an electronic version of the brochure so she
can send it out to
with the class. Jim took the Board through the class schedule.
Jim if there was anything Jim needed from the Board. Jim asked that we help
spread the word. Jim will contact
the Board members if he needs help with anything.
16 Hour Crime
Prevention Class in
Walla Walla
will sponsor a Volunteer Class the second Tuesday and
Wednesday in September. The fee will be fifteen dollars per person.
Daryl told the Board that he might need help with the speakers.
2006 Spring
Conference in
Bob McKellar stated the 2006 Conference is scheduled for April 17-20
in
for single, $65 for two people, $75 for three people and will set the meals
at the per diem food schedule. The Red Lion is going to set up several after
hour functions. Kay is working on several training topics and speakers. Kay
and Bob are looking at spending money for new topics and instructors.
The Board inquired about a quality ID Theft presentation and computer technology
training. The Board discussed a curriculum out of
The Board asked Daryl to check into out of state resources to put together
a 40 Hour ID Theft Class.
some grant money to help with an ID Theft – Computer Technology training.
Bob McKellar was asked if they needed any help from the Board for the
2006 Spring Conference. Bob is looking for a lady that wrote a book on
identifying a child prone to school graffiti at an early age. Several Board
members volunteered to help Daryl with setting up a Computer Technology
Class. Those Board members were Bob McKellar, Gerald Myklebust,
Gerald Abernathy, Steve Paxton, Marion Swendsen, Melissa Locke and
Daryl Pearson.
Sandy Richards
Memorial Training Scholarship:
Daryl told the Board that WSCPA established the Sandy Richards
Memorial Training Scholarship where 5 attendee fees can be waived by
the Board. The people chosen for this class have to file an application to
the office.
as soon as possible.
Brion Schuman
Scholarshp:
The office has received several inquiries about the Scholarship but only one
application so far. Daryl told the Board that we average around 30 applications
a year. A group of Whitman Students helped WSCPA last year by selecting
the top four applications. Chief Fulton (WWPD), Captain Heisey (WWPD),
and Rick Nebeker (Principal of Prospect Point School) selected the winner.
According to this group there was no question as to who won last year.
know this scholarship is available to everyone. The application will be
extended to
scholarship could re-apply and win a second time in a row. Bob McKellar
felt that a person shouldn’t win it two years in a row. Gerald Myklebust
made a motion that no winner of the Brion Schuman Scholarship Program
be allowed to apply two years in a row. A second was made by Bob
McKellar
Doug Reynolds brought up the fact that some years WSCPA may
receive
only three or four applications. The Board discussed the question of winners
reapplying for the scholarship the next year.
Gerald Myklebust asked that the motion be repeated. The Motion “WSCPA
will allow a person to win the Brion Schuman Scholarship two years in a row.”
The question was called and the motion did not pass. Kay McKellar moved
that this issue be sent to the Brion Schuman Scholarship Committee for
review. The motion was seconded by Gerald Mykelbust. The motion passed.
Kay McKellar and Melissa Locke volunteered to be on the committee with
Daryl Pearson.
New Business:
Region 8 Director Mike Blatman Resignation Letter:
Mike Blatman contacted the WSCPA office and told Daryl that he was
going to resign the post of Region 8 Director. Mike wrote in his letter that
that he was looking at an old map and that WSCPA had moved
County
years ago.
resignation. The Board discussed the letter and Kay McKellar moved that WSCPA
accept Mike Blatman’s resignation as Region Eight Director.
Bob McKellar seconded and the motion passed. Daryl and Marion will
write a letter to Mike Blatman’s Chief thanking him for his service to WSCPA
and for sponsoring the 40 Hour Basic Crime Prevention Class in
Maria Stidham from Pasco PD is here as a candidate to
replace Mike Blatman
as Region 8 Director. Bob McKellar made a motion that Maria Stidham be appointed
to fill the remaining term as Region 8 Director. Gerald Abernathy seconded the
motion and the motion passed. Marion Swendsen thanked
Maria for wanting to be a part of WSCPA.
Old Business:
Crime Prevention Materials:
Marion
led the Board through a discussion of WSCPA crime prevention
materials. Larry
Nelson wanted
WSCPA to print Operation ID stickers. An extensive conversation ensued on
materials. Doug Reynolds brought up the fact that
the WSCPA Budget has $10,000 in it for printing materials. Kay McKellar wanted
to put together an electronic version of all our brochures on CD for WSCPA
members. Gerald Abernathy told the Board that a lot of agencies
do not have the ability to print materials from an outside source or CD.
Gerald Abernathy asked that WSCPA provide the materials. Gerald
Abernathy asked how much it would cost for the Do It Yourself Crime
Prevention Books. Our lowest bid was for a quantity of 25,000 at 52 cents
a piece from the Washington State Penitentiary Print Shop. Statefarm
Insurance came in at 58 cents and the Washington State AG’s office came in
at 68 cents a copy.
Steve Paxton asked if these could be provided in a Black and White version.
The office can provide either but as Steve noted there isn’t a lot of color in
the Do It Yourself Crime Prevention Book. Another question came up about
providing camera ready copies of all materials. This will be checked on by the
office with a set of bids available to the Board at the April Conference. Daryl
reminded the Board that three WSCPA members came to the Board and
asked that we provide pamphlets instead of Camera Ready materials.
Daryl asked that the Board address re-writing the Do It
Yourself Crime Prevention Book. Gerald Abernathy, Kay McKellar, Bob McKellar,
Gerald Myklebust, Bob Abbott, Melissa
Locke, Marion Swendsen, Greg Snyder,
Steve Paxton, and Daryl Pearson will work on a re-write of the Do It
Yourself Pamphlet. Steve Paxton suggested a pamphlet with a flyer be
made. Jim Sawyer volunteered
Children’s Hospital to print 2,000
Operation ID Stickers. Jim will try to have the stickers in two to three weeks.
Kay reminded the Board that a lot of materials were being stockpiled by some
agencies.
Doug suggested two levels of WSCPA providing materials.
WSCPA will
provide camera ready copies available on the website and keep a number of
printed copies for agencies at cost for those agencies that do not have a
production capability. The Board asked the Materials Committee to work
on having some suggestions by the next Board meeting. Bob McKellar
moved that Daryl come back to the April Conference with three bids on
10,000 three inch static cling Operation ID Stickers. The motion was
seconded by Gerald Myklebust and the motion passed.
WSCPA Homeland Security – Blackknight Graphics
Blackknight Graphics supported WSCPA at the Homeland Security
Conference with about $6,000 worth of conference merchandise.
Blackknight sold around $1,300 of merchandise at the conference. This
left Blackknight with around $3,750 worth of materials. WSCPA President Marion
Swendsen was asked by Barry Black to address the need of
WSCPA covering the costs of the merchandise that was left.
called together the Executive Committee of Marion Swendsen, Doug
Reynolds, Kay McKellar, Bob McKellar, Larry Nelson, and Daryl Pearson.
The Executive Committee met and decided to buy the remaining merchandise.
The one stipulation was that Barry Black would send the office a detailed
list of items and agree to act as the shopping cart. Blackknight Graphics
has sent us the list and a check for $3,750 was sent to them.
The WSCPA office is posting a new page to the website with
a shopping
cart. At the same time a flyer will be sent out to all the attendees of the
conference offering the merchandise for $7.50 a piece plus tax and
shipping. The rest of the merchandise will be used in conference and
class giveaways. The website will have a drop down shopping cart on the
web site. Daryl was asked to get the shopping cart ready as soon as possible.
AARP Fraud Fighters
Program:
Daryl told the Board that AARP gave WSCPA a $10,000 grant to provide
two Senior Fraud and ID Theft seminars in 2005. The Board discussed this
and decided to partner with AARP and do one seminar in each of
WSCPA’s eight regions. Daryl was asked to call Doug Shadell and offer
WSCPA’s
help on eight presentations and to compile the information needed for these
classes. Larry Nelson made a motion that WSCPA do eight Regional
Senior Fraud – ID Theft Seminars with AARP.
the Board put together
a group of people to work on this including Gerald Myklebust, Gerald
Abernathy, Greg Snyder, Steve Paxton, Bob McKellar, Melissa Locke,
Marion Swendsen and Daryl Pearson. Gerald Abernathy seconded the
motion.
AARP to do eight Regional WSCPA Senior Fraud – ID Theft presentations.
The motion passed.
WSCPA Office Lap Top
Computer:
Marion Swendsen and Kay McKellar advised the Board that Daryl was put
on hold to buy the WSCPA office laptop computer until the Board had a
chance to review the budget at this Board meeting. The Board had decided
that Daryl should buy a laptop for the office. This was put on hold after the
Homeland Security Conference.
department laptop was coming apart and that WSCPA needed to step
forward and buy the office a laptop. The Board discussed this and made
a motion to not only authorize Daryl to buy a current state of the art laptop
but to put the two WSCPA laptops on a three year replacement. The office
would receive the first and then the Treasurer’s laptop would be replaced
and every three years after that. This motion was made by Gerald
Abernathy and seconded by Kay McKellar and the motion passed.
2007 Spring
Conference in
Marion
told the Board that WSCPA has received a request from
s Chief of Police to host the 2007 WSCPA Spring Conference.
the office received the letter. The Board would act on the request at the
April Board meeting.
McGruff's 25th
Birthday Celebration:
Daryl was asked by Kim Dalferes of NCPC to coordinate the Washington
State McGruff’s 25th Celebration. Daryl wanted Association’s help
in this
event. Daryl told the Board that Children’s Hospital and roughly 10 other
businesses have been contacted and have agreed to do something during
the Celebration. Daryl asked for permission to tie a McGruff’s 25th
Celebration page to the WSCPA website. This would allow WSCPA
the opportunity to learn about the McGruff’s programs going on in
Washington
McGruff’s 25 Celebration Committee including Gerald Abernathy, Gerald
Myklebust, Kay and Bob McKellar, Marion Swendsen, Melissa Locke,
Jim Sawyer; Greg Snyder, Steve Paxton, and Daryl Pearson. The group
discussed raising money for a celebration starting with the Award’s
Luncheon on Wednesday, April 21. Daryl had asked Tonya Seaberry to
have a McGruff’s Celebration cake for that day when NCPC’s President
and CEO Al Lenhart is one of WSCPA’s Spring Conference Key note
speakers.
WSCPA is planning a celebration that will include the
Seattle Seahawks
and the Seattle Mariners and most of the minor league baseball teams that
have home games on July 1st. The main date of the celebration is July
1st.
Jim Sawyer advised the Board that Children’s Hospital would buy a
McGruff’s Costume and become a part of the celebration using WSCPA
as a partner. Jim Sawyer told Daryl to select a variety of McGruff’s
material that would be used in the Celebration and that Children’s Hospital
would do the printing. Gerald Abernathy made a motion that WSCPA help NCPC with
the 25th Celebration. Kay McKellar seconded the motion and
the motion passed
Replacement Region 5
Director and Treasurer’s Position:
Marion Swendsen advised the Board that Kay McKellar would like to step
down out of the Treasurer’s Position and become the Region 5 Director.
Kay explained to the Board how she would like to be the Region 5 Director.
Kay told the Board that being a Director was something she always wanted
to do. She asked the Board to allow her to be the Region 5 Director and
would stay on to teach the next Treasurer about the current bookkeeping
set up.
Marion
told the Board that Stella Kent had contacted the office and wanted
to be involved in whatever way possible. Because of the fact that Kay really
wanted to be the Region 5 Director and that Stella was available to take
over as Treasurer,
Directors.
and appoint her to fill the remaining Region 5 Director’s term of office. Kay
would have to run for re-election this spring for Region 5.
that Stella Kent be given the interim position of Treasurer until the election
and would have to run for and be elected to the Treasurer’s position. The
Board discussed these recommendations at great length. A question was raised on
Stella
and helped
was the Region 7 Director with WSCPA. Stella is being used as a Domestic
Violence instructor for our 40 Hour Class. Stella is currently working with
the Cheney – EWU Police Departments on a Department of Justice Grant.
Several Board members felt that the Treasurer’s Position
should be filled
by this Spring’s Election. Kay told the Board that the Treasurer’s position
should be immediately filled by the Board. This position is one of the hardest
positions onthe Board and takes a lot of work. The Board asked Daryl if WSCPA
has a problem filling the Treasurer’s Position. Daryl could not
remember a contested Treasurer’s Position in the past 10 years. After a lot of
discussion by the Board two motions were made. Motion 1 was made by
Gerald Abernathy that we accept Kay’s resignation at Treasurer and replace
her with Stella
motion passed with one abstention of Bob McKellar. A second motion was
made by Gerald Abernathy that the WSCPA Board appoint Kay McKellar
the Region 5 Director until the end of this upcoming term. This motion was
seconded by Gerald Myklebust and the motion passed. Bob McKellar
abstained from this vote.
The meeting was
adjourned by President Marion Swendsen at
Wednesday
The Board met at
By-law changes. The group worked on these until
meeting was adjourned for the day. The group stopped at Article 14. Marion
Swendsen advised Daryl to send a copy of the most current draft after
changes out to the Board for further review in the hope that the first reading
of the By-law changes would take place at the April Board Meeting.